2026 NAPSA Annual Conference

March 7-11, 2026 • Kansas City, MO

Presenter Support

Welcome, #NASPA26 Presenters!

Thank you for contributing to the 2026 NASPA Annual Conference in Kansas City!
Please review the information below for your next steps, upcoming deadlines, and presenter resources.

Presenter Action Items

Program decision emails were sent on November 5. If you did not receive a notification, please check your spam folder.

1. To view your decision:

• Log in to the submission portal
• Find your program in the table
• Check the Final Decision Status column for your program decision

2. If your proposal was accepted, confirm your session by Wednesday, November 12, 2025:

• Log in to the submission portal

• Find your program in the table

• Click Open under the Action column

• Review the presenter agreement information

• Select Yes to confirm

• Click Save and Submit

• Repeat for each accepted session

3. Next, register for the conference:

All presenters must register for the 2026 NASPA Annual Conference in Kansas City, and the coordinating presenter must also be a NASPA member. 

Presenters must register by February 4, 2026. To receive the early registration rate, register by December 17, 2025. There is no discounted registration rate for presenters.

Important Dates

November 12, 2025
Deadline for presenters to confirm

December 17, 2025
Early registration deadline

February 4, 2026
Regular registration deadline and deadline for all presenters to register

Presenter Resources

Program Submission Portal

Schedule at a Glance

Full Conference Schedule (coming soon)

Program Update Form (coming soon)

#NASPA26 PowerPoint Template (coming soon)

Questions?

Please contact NASPA at ACprograms@naspa.org if you have any questions about presenting at the Annual Conference.

Next Steps

Presenters of confirmed sessions will receive more information about presenting in Kansas City later this month, including how to:

✔️ Access the Speaker Hub to manage your presenter profile and session details
 ✔️ View the full conference schedule
✔️ Submit updates to your session’s title, abstract, or presenters
✔️ Download the #NASPA26 PowerPoint template

Preparing Your Session

Read more about what to expect and how to prepare for your presentation.

Session Room Details

General Interest Sessions, Scholarly Paper sessions, and Pre-conference Workshops will take place in standard session rooms. All rooms will have a podium at the front of the room equipped with one handheld microphone, and one head table with three chairs. Presenters who requested a panel setup in their submission will have one additional handheld microphone to facilitate the panel format. 

Each room will have a screen and LCD projector with an HDMI connection. Session rooms will be equipped to play sound through the connected laptop. Presenters must bring their own laptop and any necessary adapters. 

Wifi is not guaranteed, so all presentation media (including slide decks and videos) should be downloaded locally in advance or saved on a flash drive. 

Constituent Group Sponsored Sessions

Constituent Groups allow NASPA members to discuss topics relevant to their careers, identities, and interests in higher education. As part of the program review and selection process, Constituent Groups have the opportunity to consider General Interest Session submissions related to their group’s content area for sponsorship. 

Presenters of sponsored sessions were notified of their sponsorship status in their program decision email. These sponsored sessions will be highlighted as part of the Constituent Group’s overall programming in Kansas City. If your session was selected for sponsorship, congratulations! 

Poster Sessions

Please begin preparing to design your poster. Presenters are responsible for printing their poster and transporting it to the conference. You may use a design or branding of your choosing. 

The poster boards provided by the convention center will be approximately 8 feet wide by 4 feet tall. Please note that your poster does not need to fill the entire board - it just needs to fit within these dimensions. You may set up your poster on the assigned board in the Exhibit Hall on Sunday, March 8. Thumbtacks will be provided. 

Poster sessions will be presented twice during the conference on both Monday and Tuesday mornings. During these dedicated presentation times, attendees will visit the Exhibit Hall to meet presenters and discuss their work. We recommend preparing a 2-3 minute overview of your poster and being ready for conversation and questions. Posters will remain on display throughout the conference.

Scholarly Paper Sessions

Each 50-minute Scholarly Papers session includes two papers, facilitated by a discussant who will read both papers in advance of the conference. Your paper will be paired with another based on a central theme. 

Your presentation should be about 15 minutes long and focus on how your findings inform student affairs practice. After both authors present their papers, the discussant will facilitate a dialogue between the authors and attendees connecting your research to real-world applications.

Please begin preparing to submit your full paper to your discussant by January 26. This timeline ensures your discussant has time to review all assigned papers in preparation for their role. If you’re unable to meet this deadline, your discussant won’t be able to prepare effectively, and you will be asked to withdraw your presentation.

After all presenters have confirmed their participation, you will receive your discussant’s contact information. Please upload your full paper using this form.

SA Series

All SA Series presentations will take place on Monday afternoon in the Exhibit Hall D, which is also the mainstage used for keynote speakers. Each SA Series presenter will take the stage for about 10 minutes, with transitions between speakers facilitated by an MC. 

SA Series presenters will receive additional details directly from the SA Series Subcommittee of the Conference Leadership Committee, who will provide support and coaching as you prepare your SA Series presentation.